Embrace the 4 Do’s of productivity

Do

If a task comes, it is both important and can only be done by you. Do it. Removing it from to do list prevent you from wasting time making another decision.

Delegate

In the event a task pops up that can be or should be dealt with by one of your team members or colleagues, delegate it. Not only does this free you up to focus on the more important tasks that lie ahead, the members of your team will stay busy with clear priorities.

Delete

Delete any and all tasks you deem unimportant. Instead of adding them to an ever-growing to-do list, deleting these tasks allows you to keep your list manageable and dedicate your time to projects of more importance.

Delay

Finally, if you’re unable to do one of the first three suggestions, set a reminder for yourself to revisit the task at a later time. Delaying a non-urgent project removes the pressure to get it done right away, and lets you target your important tasks first.

Avoid the "Urgency Trap" with Dwight D. Eisenhower's famous prioritization framework, Eisenhower Matrix.